Policies

LIBRARY CARDS                
To apply for a library card you will need to provide a photo I.D., your name, address, and phone number. You must be at least 5 years old to apply for a card. Parents are responsible for books taken out by minors. Each family member is required to get their own card as we do not allowing sharing of cards and you must have your card with you to check out items or use the computers. Every person who has a library card is required to use their own card. We cannot check out items on another patron’s card unless they are present at the time of check out, or prior approval has been specifically given. This includes spouse and children who have their own cards. You must also have a card to use any databases/eBooks/audiobook downloads from our website.

If you have a medical condition and require someone to pick up material for you, please see us as we are happy to assist you in this matter. (A release form will be signed and noted on your account of who is allowed to pick up/check out material for you).

Juvenile 5-17 allowed 4 books

Adults 18 and over up to 10 books and up to 4 movies. Patrons in good standing may be able to rent more movies at the librarian’s discretion.

To renew please go to www.ovmlibrary.org  and click in the right-hand side column that says ONLINE CATALOG.  You can renew online as long as items are not overdue.  You will need to sign in with your WHOLE LIBRARY CARD NUMBER (no password).

Replacement library cards cost $3.00 (first one is free)

 

OVERDUE MATERIAL
Items are loaned out for a 2 week period with the exception of DVDS, which circulate for a week. We DO NOT charge for overdue materials, except for movies. All we ask is for a “guilt” donation to be placed in our overdue container located on the return counter. By keeping material up to date, you allow easier access for patrons and make the overall library run smoothly. Below are the charges for mailed overdue notices:

FIRST overdue notice (sent out after item is 1 month late) $1.00

SECOND notice (sent out after item is 2 months late) $3.00

THIRD notice (sent out after item is 3 months late) $5.00. At this point borrowing privileges will be suspended (including computer use) until items are returned, or payment for replacement and accrued fines is made.

Along with the third notice, we may send a copy to the district judge, who according to State Law can fine you up to $300.00 and sentence you to a term of not more than 90 days:

“A Person is guilty of a summary offense if he retains any book, pamphlet, magazine, newspaper, manuscript, map or other property belonging in, or to, or on deposit with, any library open to the public or any part thereof, for a period exceeding 30 days after such library has given notice to return the same.” (Section 6708 of Purdon’s Consolidated Pennsylvania Statutes Annotated, Title 18, Crimes and Offenses)

If you are going on vacation or need an item out for a long time, please let us know as we are always willing to work with you and make your library experience an enjoyable one.

 

DAMAGED/LOST BOOKS:  If a book is damaged in any way (water/pages torn/chewed by animal etc.) you will be responsible for the cost of the whole book including a $5.00 processing fee. We can no longer accept a replacement book.

 

 

DVDs
DVDs are loaned out for a 7 day period. (EX. if you take it out on a Monday, it will be due the following Monday).  You may take up to 4 movies at one time. Patrons in good standing may be able to rent more movies at the librarian’s discretion. The first movie is free but there will be a $1.00 charge per DVD after that. Late DVDs are charged a $1.00 per DVD per day. Late fees will continue until a damaged or lost item is paid for or other arrangements are made. All DVDs must be returned inside. There will be a $1.00 fee if placed in the outside drop box per item. This is on top of any fines that may accrue.

Limitations: You must be at least 18 years old to take out DVDs.

 

 

INTERLIBRARY LOANS
Interlibrary Loan (ILL) services allow patrons to obtain materials from participating libraries throughout Pennsylvania. The Library is able to request many types of materials from these libraries, which can be checked out for use at home. In rare cases materials provided through Interlibrary Loan will be restricted to in-library use only. Users of the Interlibrary Loan service must hold a valid Oswayo Valley Memorial Library card. The following paragraphs describe the Interlibrary Loan policy.

Overdue and Lost material charges

  1. Lost, damaged or stolen Interlibrary Loan materials are subject to the lending library’s rules and regulations.
  2. Upon notice that an item cannot be returned, Oswayo Valley Memorial Library staff will contact the lending library as to the charge for that material.
  3. Charges for lost or damaged materials, as well as overdue charges for Interlibrary Loan items are the responsibility of the borrower.
  4. These charges will be reflected on the patron’s Library account and may impact his/her borrowing privileges.

Renewals

  1. The lending library determines whether or not renewals are allowed, and no renewals can be made unless the library has been given proper notice and approved the renewal.
  2. In certain cases, lending libraries will not allow renewals.

There will be a $5.00 charge for items requested but not picked up 1 week after notification that the item is available. The item will be returned to the lending library.

 

INCLEMENT WEATHER POLICY
We will be closed if the school district (Oswayo Valley School District) we serve has closed due to unsafe weather conditions. Any change in opening or closing will be posted on our website, Facebook page, WGRZ, WKBW, WIVB and on Solomon’s Word Blog.  When school is not in session the board members along, with the staff, will consider all factors to see if the library should close.  Some instances may be: impending storms, tornado warnings, fires, travel advisories, flooding and any natural disaster in the area.

The library will close during any power outages.

If you have a DVD due on a day in which the library is closed OR closes early, you will not be fined as long as the item is returned on the next day that the library is open.

 

UNSUPERVISED CHILDREN:  Children under the age of 10 must be accompanied by an adult at all times while visiting the library.  We ask that you keep your child by you even if you are using the computers.  Parents must accompany children under 10 to all programs held at the library.

 

COMPUTER/INTERNET USAGE
The Oswayo Valley Memorial Library makes the Internet available as part of its continuing effort to ensure that all members of the community have the right and means to free and open access to ideas and information, which is fundamental to a democracy.

Computer users must be at least 10 years old, unless accompanied by a parent or guardian (see note below) **

No one can use the computer with fines on their account.

Users must have prior knowledge and or experience in the use of computers. The library CANNOT provide instruction in the use of computers, printers or software.  Librarians are available for limited assistance.

Display of sexually explicit graphics on any viewing screen is a violation of the PA Criminal Code, 18 PA C.S. 5903 and is STRICTLY prohibited.

In accordance with the State and Federal laws, the library does use filtering software programs on all computers including the staff’s computers. This is to block access to visual depictions of obscenity, child pornography and/or material harmful to minors.  This filter can be disabled, upon request, by the librarian for anyone over the age of 18 who needs to do bona fide research and for other lawful purposes.

In order to allow access to as many patrons as possible, computer usage is limited to 1 hour sessions.  If doing work such as projects, research, homework, etc. you have the opportunity to reserve an hour slot on one of our computers.  We will hold this slot for a maximum of 10 minutes.  If you do not show up within those 10 minutes, you agree to void the reserved hour. You can renew a computer as long as there is no one else waiting.

The use of the computers is monitored by the librarians, for circulation purposes. PLEASE CHECK IN WITH THE LIBRARIAN PRIOR to using a computer or your personal laptop.

The Library is NOT responsible for information gathered on the internet.

DO NOT save work on our computers.

We do not provide email address nor do we set up users on email accounts.

NO FOOD or DRINK is allowed around the computers at any time.

Users must agree to be responsible for the equipment and materials in the event of a loss or damage. Report any problems immediately to prevent further costly damage.

To print out information, the cost is 25 cents per page.  COLOR PRINTS ARE 50 cents each.  PLEASE SEE THE LIBRARIAN PRIOR TO PRINTING! You are responsible for paying for all pages you print.

Due to the nature of these services, policies are subject to change without notice and at the library’s discretion.

User’s access to the internet and the use of the computers may be terminated for any perceived or suspected abuse of the above provisions. The library also has the right to turn any and all computer hardware over to law enforcement in the event unlawful use was suspected or perceived.  This includes unlawful use by patrons and/or employees.

If a patron does not follow the rules for computer use, the patron will lose computer privileges.

  • 1st offense – 1 week
  • 2nd offense – 1 month
  • 3rd offense – 1 year

**The internet is an unregulated global medium serving a highly diverse user population. As such, it offers access to a wealth of information that may be personally, professionally, and culturally enriching to individuals of all ages.  Conversely, it also offers access to materials that may be inaccurate, incomplete, offensive, disturbing, and/or illegal.  The library offers technology protection measures focusing on blocking obscene graphic images, child pornography and images harmful to minors but does not guarantee their effectiveness.***

We are equipped with wireless internet capabilities and patrons can bring their own laptops to use in the library. You must check in at the desk as well as obtain a password to use our system. All rules for using the internet will still apply.

**If a patron comes in to use the computers and they are accompanied by children under 10, they must have the children with them at the computer as we ask the ALL children under 10 be supervised at all times while in the library.***

 

COLLECTION DEVELOPMENT
It is the policy of Oswayo Valley Memorial Library to adhere to the Library Bill of Rights and the Freedom to Read Statement of the American Library Association in selecting materials for its library. Specifically, in the selection of materials, the following criteria will apply:

Objective of Selection

  • To provide materials that will enrich the community, taking into consideration the varied interests, abilities and maturity levels of the patrons served.
  • To provide materials that will stimulate growth in factual knowledge, library appreciation, aesthetic values and ethical standards.
  • To provide materials on opposing sides of controversial issues in order for citizens to develop the practice of critical analysis of all media.
  • To provide materials representative of the many religious, ethnic and cultural groups and their contributions to our American heritage.
  • To place principle above personal opinion and objectivity above prejudice in the selection of materials of the highest quality in order to assure a comprehensive collection appropriate for the users of the library media center.

Responsibility for Selection of Materials

The Board of Trustees of the Oswayo Valley Memorial Library is legally responsible for all matters relating to the operation of the library. However, the responsibility and authority for the selection of library materials has been delegated to the Library Director.

Criteria for Selection of Library Materials

Materials will be selected to fill the informational and recreational needs of the community. These needs will be determined by the Librarian’s knowledge of the community, knowledge of the interests of the patrons, and knowledge of the existing collection.

Materials are considered on the basis of authority, scope, reliability, treatment, readability, subject interest, format, special features, potential use and price.

Procedure for Selection of New Materials

After evaluating the existing collection, the librarian will consider reputable selection aids (e.g. Booklist, Publisher’s Weekly, etc.), patron’s suggestions and other recommendations.

In special areas, these procedures are as follows:

Gifts are judged by basic selection standards and are accepted or rejected by these standards.

Out of date or no longer useful materials are withdrawn from the collection on a regular basis.

Challenged Materials

Despite the care taken to select valuable materials for the library, occasional objections to a selection will be made by the public.

The principles of Freedom to Read and the professional responsibility of the staff must be defended, rather than the materials.

If a complaint is made, the following procedures will be initiated:

  1. Any person (or group) objecting to a selection should submit the attached form to the Library Director.
  2. The Library Director will then review the material and respond in writing to the patron’s request. If the patron is not satisfied with the Library Director’s decision, it will then be referred to the Library Board.
  3. The President of the Library Board will appoint a committee to consult with the Librarian and the complainant and to evaluate the work in regard to its literary value and to its usefulness in fulfilling a particular need.
  4. The committee will present its report to the Board, who will make a final decision regarding the status of the work, taking into consideration the principles of Freedom to Read and the Library Bill of Rights and the literary or informative value of the whole work.

Disposal of Withdrawn Library Materials

Oswayo Valley Memorial Library disposes of materials that have been withdrawn from the collection according to the CREW method for weeding and withdrawal. Materials withdrawn from the OVML are either added to the book sale items or sent to Better World Books for resale.

Library Code- Section 428. Library Circulation Records.

“Records related to the circulation of library materials which contain the names or other personally identifying details regarding the users of the State Library or any local library which is established or maintained under any law of the Commonwealth or the library of any university, college or educational institution chartered by the Commonwealth or the library of any public school or branch reading room, deposit station or agency operated in connection therewith, shall be confidential and shall not be made available to anyone except by a court order in a criminal proceeding.”

Because the library is unable to verify with certainty the identity of a person who telephones for assistance, it is the policy of the library board to protect, as far as possible, the privacy of customers who use the library and not to make inquiry into the purpose for which a customer requests information about what a library customer is reading or requesting from the library’s collection. For example, these policies prevent a teacher from discovering what books his or her pupils are reading, they prevent a spouse from finding out if his or her partner is checking out books on divorce, child custody or other volatile issues, and they protect library records from inquiries by local, state and federal authorities.

Policy Interpretation as it applies to parents and guardians of minors:

The Library Director is designated by the library board of directors as the “lawful custodian” of library records.

As the lawful custodian, the Library Director has directed staff to provide a parent or guardian with any information about a minor child’s record only when the parent or guardian appears in person at the library. A minor child is defined as a person less than 18 years of age. Under no circumstances shall any information be provided over the telephone.

When renewing library materials by telephone, whether for yourself or for a friend or family member, you must provide us with the library card number, and with the full name of the card owner. Library staff will match and verify this information against the patron’s library record.

Library staff may renew items by telephone if you provide them with a title or due date. While they are able to tell you the number and type of overdue items and the amount of any fines, they are restricted from giving you the specific information about materials related to fines. They are also restricted from telling you during a telephone conversation specifically which titles need to be renewed, even if you are the owner of the card.

Using a friend’s card

When you come to the library in person and present a library card belonging to a family member, you may check out materials and you may pay fines on that card, if we have prior permission from the card owner. However, library staff cannot provide you with information about any library materials that may already be checked out on that card. At your request, the information will be mailed to the name and address listed on the library record.

When you come to the library in person, library staff will answer any questions you may have about your record. However, they may ask questions to verify that you are the owner of the card number you are requesting information on, and, occasionally, may ask you to present photo identification.

The library cannot ensure privacy of circulation records during the process of collecting overdue materials.

 

STATEMENT OF PURPOSE
The Oswayo Valley Memorial Library exists to assist the residents of the Oswayo Valley in meeting their educational, informational, cultural and recreational needs.

The governing and policy making responsibilities of the library are held by the Board of Trustees. The board determines and adopts written policies to govern the operation, use and programs of the library. The board also appoints the librarian who is charged with carrying out those policies.

 

MEETING ROOM USE POLICY
The Oswayo Valley Memorial Library provides a meeting room for use by the public under the following policies approved by the Library Board of Trustees.

The Library Board neither approves nor disapproves of content, topics, subject matter, and/or points of view of individuals or groups using the meeting rooms.

  1. The meeting room is located in the Oswayo Valley Memorial Library basement is available for use at any time, subject to scheduling, by any and all public groups and persons, provided all policies and requirements are met as set forth herein.
  2. There will be no smoking and/or alcoholic beverages permitted.
  3. It is the responsibility of each user to clean and pick up after themselves, as set forth herein.
  4. All trash and garbage shall be removed from the premises prior to leaving.
  5. No tacks or tape are to be used to attach items to furniture, shelves or walls.
  6. All lights shall be turned off prior to leaving.
  7. If any emergency problems arise during use, one of the Library staff shall be contacted.
  8. The room utilized and hallway will be maintained in a clean and orderly condition.
  9. Refreshments may be served, subject to clean up as set forth herein.
  10. The Library Board of Trustees is not responsible for accidents, damage, injury or loss of personal property incurred on the premises.
  11. The user will be charged for any damage to equipment or the premises or for any cleaning which the Library Board of Trustees incur as a result of improper cleaning.
  12. A deposit of $20 will be returned upon inspection. If damage is noted the $20 will be applied toward repairs.

 

CHILD ABUSE REPORTING POLICY
This policy is adopted to affirm the obligation of public library employees to assist in identifying suspected child abuse and to establish procedures for reporting such in compliance with the Pennsylvania Child Protective Services Law under Title 23 Pa C.S.A. Chapter 63

Child Abuse shall mean any of the following:

  1. Any recent act or failure to act by a perpetrator which causes non-accidental serious physical injury to a child under 18 years of age.
    2. Any act or failure to act by a perpetrator which causes non-accidental serious mental injury to or sexual abuse or sexual exploitation of a child under 18 years of age.
    3. Any recent act, failure to act, or series of such acts or failures to act by a perpetrator which creates an imminent risk of serious physical injury to or sexual abuse or sexual exploitation of a child under 18 years of age.
    4. Serious physical neglect by a perpetrator constituting prolonged or repeated lack of supervision or the failure to provide the essentials of life, including adequate medical care, which endangers a child’s life or development or impairs the child’s functioning.

No child shall be deemed to be physically or mentally abused based on injuries that result solely from environmental factors that are beyond the control of the parent or person responsible for the child’s welfare, such as inadequate housing, furnishings, income, clothing, and medical care.

Duty to Report

Employees who in the course of their employment, occupation or practice of their profession come into contact with children shall report or cause a report to be made when they have reasonable cause to suspect, on the basis of their professional, or other training and experience, that a child they are aware of in their professional or official capacity is an abused child.

Privileged communication between any professional person required to report and the client of that person shall not apply to situations involving child abuse and shall not constitute grounds for failure to report.

Any person required to report suspected child abuse who, in good faith, reports or causes the report to be made shall have immunity from civil and criminal liability related to those actions.

A person or official required to report a case of suspected child abuse who willfully fails to do so commits a misdemeanor of the third degree for the first violation and a misdemeanor of the second degree for a second or subsequent violation.

Reporting Procedures

Employees who suspect child abuse shall immediately notify the senior staff member.

DO NOT ALERT the suspected abuser or accompanying adult of your intentions to report suspected child abuse to the appropriate agency.

Upon notification, the senior staff member shall assume the responsibility and have the legal obligation to report the suspected child abuse. The senior staff member may not make an independent determination of whether to report.

Oral reports of suspected child abuse shall immediately be made by telephone to ChildLine at 800-932-0313. Oral reports may also be made to the Potter County Children and Youth Services at 800-800-2560 or 814-544-7315.

The senior staff member shall notify the employee when the report was made to ChildLine.

Within 48 hours of reporting to ChildLine, the senior staff member shall make a written report on forms provided by the Department of Public Welfare-Report of Suspected Child Abuse CY-47 to the Potter County Children and Youth Services, 62 North Street, Roulette, PA 16746.

Investigation

Employees shall cooperate with the Department of Public Welfare or the county children and youth agency investigating a report of child abuse.

Internal Reporting

Notification of the oral and a copy of the written child abuse report must be submitted to the Library’s Board President.

 

FREQUENTLY ASKED QUESTIONS
How can I get a library card? You may request a library card at the circulation desk. All you need to provide is your name, address, phone number and something with your current address on it. You must be at least 5 years old.  Parents must provide necessary information and sign a consent form for children.  You will need to bring your card with you at ALL times, including to use the computer

Can I use my laptop in your library? Yes, we have wireless access at our library.  The Library’s Internet connection, including its wireless connection, is filtered to comply with the Children’s Internet Protection Act.  Library staff is able to provide limited technical assistance.  No guarantee can be provided that you will be able to make a wireless connection.  You must sign in at the desk to use our wireless service.

How many items can I borrow at a time? Adults may check out 10 items. Patrons under the age of 18 may borrow 4 books at a time. DVDs are limited to 4 (must be over 18 to take out movies).

What are the time limits for borrowing items? DVDs circulate for 7 days. All other items can be borrowed for 2 weeks. You must be 18 years old to borrow a DVD.

You may renew materials by:

  • calling the library at 814-697-6691 (If we’re not open, just leave a message)
  • emailing us at ovmlibrary@gmail.com
  • coming in with your card and having us renew the items
  • coming in and renewing the items on our card catalog computer or any available computer
  • renew in the comfort of your own home by clicking on the Online Catalog link located on the right hand side of this page under Quick Links.
  • From there go to LOAN PERIODS AND RENEWING.  Follow the directions.

You can renew all items except for DVDs.

How do I reserve an item? Simply tell us what item you would like held for you and we will put a reserve on it and let you know when that item is available. You can also email your request to ovmlibrary@gmail.com and/or go to our ONLINE catalog located in the Quick Links area to the right and reserve it right from the site. This will require your barcode number on the back of your library card

How much is a fine for an overdue item? DVDs are $2.00 per day (that we are open) per video/DVD. All movies MUST be returned inside.  There will be a $1.00 fee for movies put in the outside drop box.

We do not charge fines for overdue books but simply ask for a donation. While we do not charge for overdue books, because of the increasing amounts of overdue notices that go out, we are starting to charge for overdue notices that are sent out.  $1.00 for the first notice, $3.00 for the second, and $5.00 for the third. Once you are sent a third notice, we may also send a request over to the district judge to help retrieve our material. Please visit the Library Policy section to find out more about late notices and when they are issued.

**Anyone owing fines will not be allowed to use ANY library services until their account has been cleared up.  This includes computer use.

What if there is an item I would like but the library does not own it? Simply ask for us to get you an item through an Inter-Library Loan. We will need to know the title and author and the book must have been published at least a year ago.  You must be a registered patron of the library in order to obtain an inter-library loan.

Comments are closed